Before you begin your online registration process, please make sure you have the following documents saved in a digital format. If you have any questions about documents needed for registration, please email us at play@clubhouseplaycare.com.

1. PHOTO ID

We will need a valid Photo ID from the main account holder. The name on the ID needs to match the name that you will be submitting in your registration.

2. IMMUNIZATION RECORDS

Each child in attendance at Clubhouse Playcare must meet the immunization requirements specified by the Texas Department of State Health Services. During the registration process, parents will need to provide ONE of the following:

A copy of your child’s current immunization record (example) that includes your child’s name and DOB. If your child is not current on their immunizations for medical reasons, a signed letter from the child’s physician documenting the reasons why will be needed in addition to their immunization record.

-OR-

An official affidavit of exemption (example) from Immunization for Reasons of Conscience issued by the Texas Department of State Health Services. An original copy is required.

-OR-

For children over 5 years of age, parents can note on their registration that the child’s immunization records or affidavit are on file at the school that the child attends. In this case parents will need to provide the school name and phone number. You will not need to provide any copies during registration.

3. PHYSICIANS HEALTH STATEMENT

Each child in attendance at Clubhouse Playcare must also have a statement of health (that includes applicable vision and hearing screenings) on file. During the registration process, parents will need to provide ONE of the following:

A written statement of health (example) from your child’s physician, that includes their name, DOB, and well visit examination date (within the last year). The signed statement must indicate the child is free of communicable diseases and able to take part in a childcare program. If your child’s physician is unsure of the documentation needed, you can print out a copy of our form and have them fill it out and sign it.

-OR-

For children over 5 years of age, parents can note on their registration that the child’s statement of health is on file at the school that the child attends. In this case parents will need to provide the school name and phone number. You will not need to provide any copies during registration.

4. EMERGENCY ACTION PLAN

Children with severe food allergies or medical conditions that may need emergency attention are required to have a physician signed Emergency Action Plan (example) on file with Clubhouse Playcare to be enrolled. If the Emergency Action Plan states that prescription medication (such as an epi-pen) needs to be administered, parents must check-in/out medication with the front desk staff for each stay. Medication must have an original pharmacy label displaying the child’s name and correct dosage/application. Children will not be permitted to enter the facility if they do not have their emergency medication.

Print a blank Emergency Action Plan for your physician to complete